With the ease in which a traveler can book flight, hotel and ground transportation, some businesses may wonder if partnering with a Travel Management Company (TMC) is worth the perceived costs.
No matter the size of your company, the number of employees traveling or those making the travel arrangements, working with a TMC by incorporating a managed travel program is by far the best way to balance your employees’ needs and achieve your corporate travel goals.
Outlined below are four fundamental benefits achieved by partnering with a qualified and experienced TMC
A qualified TMC will offer their travelers the benefit of time saving through expedited customer service and a customized online booking tool (OBT). A proficient OBT allows business travelers the ability to save time due to convenience, design and policy regulations.
Some of the biggest savings of managed travel come from implementing more efficient processes and a TMC can streamline your business travel by offering your travelers an accelerated booking process. This innovative technology and elite level of customer service allows your employees to focus on their tasks at hand rather than fumbling around with the minutia of business travel.
One of the most difficult tasks when implementing a travel policy internally is entrusting your employees to remain compliant while booking.
Alternatively, working with a qualified TMC can help ensure you spend less by maintaining the highest level of compliance possible. When partnering with a TMC, one of the first steps of implementation is working with you to create or optimize your travel policy. This is when your preferred airlines, hotels, car rental companies and more are discussed, pertinent employee travel information is catalogued and overall travel policies are set in place. Some examples are outlining which employees are allowed to fly business class, when it is acceptable to use a non-preferred vendor, etc.
The more your travelers book travel within your company’s travel policy, the more your business will save. By offering the convenient option of a customized OBT with your policy built in and/or contacting experienced and knowledgeable business travel consultants, employees will be more likely to book in-policy travel, remaining compliant and ultimately improving the bottom line.
Negotiated discounts are by far where the largest percentage of savings are seen when a business partners with a TMC. These long-term savings alone are enough to justify making the change from unmanaged travel to working with a TMC.
Believe it or not, business travel actually represents the second highest controllable annual expense for most companies. TMCs have the ability to negotiate discounts and preferred rates for your organization. By reviewing monthly, quarterly, bi-annual and annual reports to help shape and detail your program savings, your overall program spend data is clearly outlined for future vendor and contract negotiations.
Behind every great concept, travel program and penny saved is a team of dedicated travel consultants and account managers that help businesses achieve their travel program goals. These professionals not only bring a depth of knowledge to business travel services, but are also familiar with your company and specific travel goa
To have access to dedicated business travel consultants and account management experts, Business Travel Management Limited is the best TMC to serve your distinct business travel needs.